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The behavior of recurring tasks and reminders confuses a lot of users – when a reminder for a task is dismissed, all that happens is the reminder is dismissed on the current occurrence. The task is not marked complete and the next task is not generated. If the task is later marked complete, the next occurrence will not have a reminder set.
In order to generate a new task with a reminder, mark the task complete – this will dismiss the current reminder and generate next recurrence.
To mark the task complete, right click on the reminder and choose Mark Complete or open the task and set the Status to Complete.
An Outlook user asked: “When I click on "To" to select who I am sending an email to, the "Select Names" dialog box pops up, with "Show Names From The" "Contacts" by default. The list of contact is sorted "First Name Last Name" how do I reverse this ? In "Tools / Options / Contacts / Contacts Options" I already have "Last First" selected in both boxes.”
The Contacts Options controls how names are parsed when you type in new contacts. Try the Address Book's Tools, Options dialog. Highlight the contacts list and hit the Change button then you can change the sort order.
For more information on the various contact and address book options, see http://www.slipstick.com/tutorials/c...s/contacts.htm
If you use Outlook on Windows 7 and open email attachments, you have probably seen the dialog that asks if you want to open or save the attachment after double clicking on the attachment. The option to disable the dialog (and always open attachments) is grayed out, so you can’t get rid of the dialog.
The ‘always ask’ option is grayed out due to security restrictions and User Access Control (UAC). You can Run Outlook as an administrator and answer the dialogs - open all the common file types you get by email, deselect the ‘always ask’ option and restart Outlook using normal permissions.
To run Outlook with Administrator permissions, close Outlook then type Outlook.exe in the start menu’s Search field. Right click on Outlook.exe and choose Run as Administrator.
You can also edit the registry to remove the dialog. See Disable "Always ask before opening" for more information.
Anyone who is debating between getting Office 2007 now or waiting for Office 2010 can get 2007 now and 2010 when it comes out -See http://office2010.microsoft.com/en-us/tech-guarantee/ for details.
If you do get 2007, make sure you get the copy of 2010 when its available - I've heard a few people say they did this with Office 2003/2007 and thought it meant they could get 2007 free at any time - years later. You need to order the upgrade by Oct 31 2010.
Also, our March poll is live:
Do you sync your mailbox with a smartphone or pda? http://forums.slipstick.com/showthread.php?t=39473
Warning! This registry hack will disable the Junk email filter in Outlook 2007 and 2010, including the blocked list, and disable the Junk email options button.
The ‘no automatic filtering’ setting in Outlook’s Junk email options disables the junk email filter but continues to apply the blocked senders list to incoming email. Some users complain that the filter continues to work after setting it to no automatic filtering and with the blocked list empty. This registry hack will completely disable Outlook’s built in filtering. It will not affect third party spam filters.
Go to the following key (use 14.0 if you use Outlook 2010) – if the key does not exist, add it.
HKEY_CURRENT_USER\Software\Policies\Microsoft\offi ce.0\outlook
And add:
DWord: DisableAntiSpam
Value: 1 (Hex)
Value of 1 disables the junk filter, 0 enables it.
You need to restart Outlook for it take effect. The Junk email folder will remain (but should not be created if you make a new default pst file) – you can delete the junk folder using OutlookSpy or MFCMAPI.
You can also disable RSS: see http://www.outlook-tips.net/archives/2008/20080829.htm
Surprisingly, things are pretty quiet today. We’re usually bombarded with questions about wrong appointment times right after DST begins and ends. Maybe this is a good sign that everyone has the DST updates installed and the correct time zone and DST settings on their computer.
If your appointments are off an hour, see http://support.microsoft.com/gp/cp_dst and verify that Window’s time zone updates are installed.
If you need to move appointments created in another time zone (either because the computer was on the wrong time zone or because you moved to a new time zone), use the Microsoft Office Outlook Tool: Time Zone Data Update Tool for Microsoft Office Outlook (http://www.microsoft.com/downloads/d...displaylang=en)
You can also use Import and Export to fix times. Set the time zone so the appointments are correct, export them to Excel or CSV format. Delete everything in the calendar folder then set the time zone so its correct and import. This will convert recurring events to individual events and affect meeting requests so we recommend this method only when the time zone tool fails and you have too many appointments to change by hand.
We’re seeing a lot of complaint from Hotmail Connector users - they have empty messages in Outlook while the messages are fine online: “many e-mails appear to be downloaded, ie show a time but there is no header, or body of message that can be viewed. The messages are on the server. I can view them with Live Mail or going online via Hotmail. They seem to be corrupted only via Outlook.”
This usually happens because an antivirus scanner is scanning incoming email. The best fix is to uninstall the antivirus email integration but if this doesn’t help, you can fix it by upgrading to the new connector.
For Outlook 2003, 2007, 2010:
Outlook Connector 14 Beta 32-bit: http://www.microsoft.com/downloads/d...8-8d15b84f60d1
Outlook Connector 14 Beta 64-bit (Outlook 2010 only): http://www.microsoft.com/downloads/d...3-d86ff0d996e9
We’re seeing a lot of issues where the solution is disabling compatibility mode on Outlook.exe. I’m not sure why it was ever enabled to begin with – it’s not needed on Vista or Windows 7 or any other Windows OS.
If you enabled compatibility mode, disable it. If you haven’t, don’t even consider it.
To disable it or confirm its not enabled, find Outlook.exe file and right click, then select Properties. Click the Compatibility tab in the Properties dialog and uncheck the Compatibility mode box that says "Run this program in Compatibility Mode".
mrbinky3000 gets credit for the following reghack.
This reghack will allow you to open *.eml attachments (OE/Mail/Live mail messages) in Outlook's message form (if you want to reply to the message, use Alt+S to send if the send button is missing).
Warning: before editing the registry you should export the keys you are planning to edit and if you start having problems with Outlook, restore the keys. That said, I haven’t had any problems with this hack.
If you have Live Mail installed, go to
HKEY_LOCAL_MACHINE\SOFTWARE\Classes\Microsoft Internet Mail Message WLMail\shell\open\command
If Outlook express, go to:
HKEY_LOCAL_MACHINE\SOFTWARE\Classes\Microsoft Internet Mail Message\shell\open\command
Change the key to the following line, exactly as shown below, except you'll use the correct path for your version of Outlook:
Ie, Outlook 2007 on 64x Vista or Windows is
"C:\Program Files (x86)\Microsoft Office\Office12\OUTLOOK.EXE" /eml "%1"
Outlook 2003 on 32bit Windows
"C:\Program Files\Microsoft Office\Office11\OUTLOOK.EXE" /eml "%1"
For years, I changed the association for eml (and nws) to notepad so email attachments or files on my hard drive would open outside of OE. (Before that, I changed the file extension to txt or html.) The advantage of using this method is the headers are hidden; the disadvantage is Outlook needs to be open.
Complete instructions and screenshots:
Open .eml Files in Outlook http://www.slipstick.com/mail1/open_eml.htm
Outlook 2010 Beta has a bug in the 'prompt before deleting' checkbox - deselecting the checkbox at Options, Advanced, Prompt for confirmation before deleting doesn't actually work and you’ll still be prompted. It's fixed in later builds but until then, users can edit the registry to disable the prompt.
At Start menu, Search field or Run command, type regedit and browse to the following key and create the WarnDelete value.
HKEY_CURRENT_USER\Software\Microsoft\Office.0\Outl ook\Options\General
DWORD: WarnDelete
Value: 1 (checked) or 0 (unchecked)
A reader had this question: “When my contacts have private notes, I can see the notes in my notes column. The notes are also duplicated on a second line at the beginning of the row, where they can be seen,. How do I disable this?”
You need to turn off AutoPreview. To do this, look on the View menu for the Custom or Customize command, then click the Other settings button. Select No AutoPreview.
Tip 728: Last folder you saved an Outlook item to is in use
Did you ever do this: save a message or attachment to your hard drive then decide to move the folder the items were saved into only to have Outlook tell you the folder is in use by another user?
You (and Outlook) are the other user. Outlook keeps a lock on the last folder used and when you save something from Outlook again, Outlook defaults to that folder.
The workaround is to pretend to save another item and select a different folder, then cancel the save. Outlook will use this folder as the new default and you can move or delete the other folder.
Closing Outlook will also release the lock, but it’s generally easier to do another Save as and select a different folder.
If your messages are being marked as read as you browse the Inbox, you need to change the Reading Pane options and disable Mark as read when the selection changes.
Go to Tools, Options, Other tab, Reading pane options button. Remove the check from Mark as read when the selection changes. This dialog also contains and option to mark messages read after viewing them for a period of time change and single key reading with the space bar. This handy option allows you to page through a message to read it. When you get to the end of the message, the space bar will move on to the next one.
My preference is to disable both mark as read options and use Ctrl+Q to mark messages read as I go along. (You can also right click and choose Mark as Read). When I’m reading then deleting the message, I press Del key and don’t bother marking the message as read.
When you use custom flags in Outlook 2007 and 2010, the default reminder time depends on your choice for the Quick Click flag and the start or end time for your work day, set in Calendar options.
If Quick click is set to Today, it’s reminder is 1 hour before the end of the work day (set in Options, Calendar options). Custom flags also use this reminder time.
When Quick click is set for Tomorrow, the default reminder for tasks is the reminder time set in Tasks. Custom flags use the start of your work day for the default reminder time.
When Quick click is set to This week or Next week, the default reminder time is the reminder time for tasks. Custom flags use 8 AM reminders and the start and end dates default to the start and end of the work week.
An interesting question came up in the newsgroups recently: “I have a dual boot setup and I want to be able to use the same .pst without having to download same messages twice and I'm trying to figure out where Outlook stores information about the messages it has already downloaded. I've used Regmon and Filemon but I wasn't able to figure it out.”
You’ll never find it using those programs (and you won’t be able to stop each profile from re-downloading the messages, short of not leaving them on the server). “Outlook Mailbox Manager” stores the last downloaded Message ID. It’s a hidden message in the Inbox and is tied to the computer and profile that created it. Each account that opens the pst will create its own hidden Mailbox Manager message.
To satisfy your curiosity, you can view it using MFCMAPI. Logon to your profile, right click on the default pst and choose open store. Expand the Root mailbox, IPM_Subtree and right click on Inbox and choose Open Associated Contents. This is where Outlook stores rules, RSS feeds and other hidden data. As long as you don’t delete anything, its safe to browse around and see what Outlook hides inside your mailbox.
MFCMAPI: http://mfcmapi.codeplex.com/
We’re seeing some questions from users whose appointments are missing from the Month view but their all day events are visible. If this happens to you, check the Detail level.
Outlook 2007 and 2010 have a view option called Details – it can be set on Low, Medium, or High Details. High shows all appointments and all day events, while Medium shows all day events and uses lines for timed appointments. Low shows only all day events and hides all timed appointments.
The purpose is to give you an overview of your days on the monthly calendar – in medium detail, noon is indicated by a line across the center of the day, with timed appointments shown as lines above or below noon. The thickness of the lines shows how long the appointment is. This way a person can glance at the calendar and get an idea of how busy any part of any day is, based on the lines they see, since the normal (High Details) Month view may show as few as three or four appointments and events per day (based on Outlook’s window size).
In Outlook 2007, detail levels are selected just to the right of the Day/Week/Month tabs. In Outlook 2010, the detail level is selected from the month button on the ribbon.
Screenshots are at http://www.outlook-tips.net/howto/details.htm
Our April scientific poll is about the types of email accounts in your main Outlook profile. We couldn’t cover all the options, so make the choice the best fits your configuration. http://forums.slipstick.com/showthread.php?p=138565
As always, no account is required to vote.
(Ok, so it’s not scientific :) )
I was pretty sure I mentioned this bug previously but can’t find it in the archives, so either I’m bad at searching or didn’t tip it yet…
Today’s ‘Outlook 2003 on Windows7’ bug is task bar grouping – when you use Word as the editor, the email buttons group with Word, not Outlook. I don’t expect this to be fixed, although it has been a problem off and on over the years (an update broke it, another one fixed it, then it broke again…) so I won’t be shocked if a patch is released to fix it…. right after everyone gets used to email grouping with Word.
Every so often we see a question from someone asking why Outlook adds an extra space following apostrophes. This isn’t an Outlook problem, but it is a sign we spend too much time in Outlook…
This is caused by Contextual spelling in Office. Contextual spelling picks up words that are spelled correctly but used out of context, like there and their or pair and pear. Its disabled if you have less than 1 GB of ram as it’s a resource hog. (A really convenient resource hog!)
Check in Tools, Options, Spelling, Spelling & Autocorrect Options. Look for a setting for 'Use contextual spelling' and uncheck it.
If you want to use contextual spelling, you can undo the changes it makes in error by pressing Ctrl+Z right after typing the apostrophe. Backspacing then retyping the apostrophe may also take care of it.
See http://office.microsoft.com/en-us/he...4671033.aspx#5 for more information about contextual spelling.
In Outlook 2007 and earlier, when you open an attachment from the reading pane, its read only. When you open the attachment from an open message, the attachment is editable. If you kept the message open while you edited the attachment, changes are saved back to the message.
In Outlook 2010, attachments are always read-only, whether you open the attachment from the reading pane or opened message. If you want to save changes, you need to use Save as.
The reminder dialog doesn’t always come up “in your face” with Windows 7.
If the reminder dialog is minimized to the taskbar and a reminder fires, the taskbar will flash – the window will not come up on the screen.
If the reminder window is open in the background, the reminder dialog may come up on screen, depending on what program you are working in. When the reminder screen comes up on top of the windows, it doesn’t take focus from your typing (at least it hasn’t so far). If the reminder doesn’t come to the front where you can see it, your only notification will be the flashing taskbar button and a reminder sound (if your sound is turned up).
So… bottom line is that in Windows 7, getting reminders to come up so you will be sure to notice then is hit or miss.
We’re seeing a rash of “Error: 5102. Server. Maximum request length exceeded” errors when using the Outlook Hotmail Connector. This specific error is caused by trying to send a file larger than 4MB using the connector. The problem behind the error should be fixed in a couple of weeks or so, but until then, if you get the error, delete the message from your Outbox. This should get rid of the error and allow the Outlook Connector to work again.
If you need to send larger attachments, use the web interface.
Tip 739: Hotfix: Windows Mobile and 12 year Recurrence Issue
Last fall I mentioned a problem Windows mobile users had when syncing birthdays after installing Office 2007 SP2, where they birthdays changed to recur every 12 years.
This is now fixed:
Description of the Office Outlook 2007 hotfix package (outlook-x-none.msp): April 27, 2010 http://support.microsoft.com/?kbid=981048
This hotfix covers a lot more than just this bug – including a number of calendar bugs. Its worth checking out if you use Outlook 2007.
A new version of Outlook Hotmail Connector is available and its getting pushed out to users as an automatic upgrade. We’re seeing a lot of reports about the install going into an endless loop. This was somewhat common in older versions as well – the fix is:
1. Close outlook
2. Uninstall the older version (not required, but I prefer to do it)
3. Download and install the new connector yourself.
4. Restart Outlook.
An Outlook user asked about an annoyance: “When are they going to fix the bug that prohibits saving a graphic embedded in an email? Now I have to copy it, paste it into a graphic program and save it that way.”
It’s fixed in Outlook 2010, but that won’t help anyone with older versions of Outlook. You can use File, Save as to save the entire message in HTML format. This will create an HTML file and a matching folder on your hard drive and all images will be saved in it.
See Tip 713: Save as HTML folder from earlier this year for information on managing the HTML file and matching folder.
Tip 742: Outlook 2010 and Shortcuts to Public folders
If you want to use a shortcut to open Outlook to a public folder, you can use the select switch and path to the public folder:
Outlook.exe /select “outlook:\Public Folders\All Public Folders\folder\subfolder”
This works great in older versions of Outlook but fails in Outlook 2010 with an error message: "Cannot start Microsoft Outlook. Cannot display the selected folder or item.”
In Outlook 2010, you need to include your Exchange email address in the path:
outlook.exe /select "outlook:\Public Folders - frank@slipstick.com\All Public Folders\folder\subfolder"
We're seeing a number of people report receiving Error 4202 when they sync Outlook 2010 with the Hotmail server. This error happens when Outlook syncs email addresses in the blocked sender and safe sender with Hotmail and one or more addresses contain an underscore or is malformed. It shouldn't prevent a person from sending or receiving messages, as synchronization of mail, calendar, contacts and other data (including the junk lists) continues.
The short term fix is to delete the suspect addresses from the Safe and Blocked Senders lists in Outlook.
An Outlook user asked: “I have no idea what setting I must of hit, but I'm seeing my first name appear in the middle of a sentence with brackets around it, i.e., [name]. It only happens when I'm composing email messages in Outlook. How can I adjust settings to get rid of this nuisance?”
You should only see this when you reply to messages and type within the quoted text. Check your settings in Tools, Options, Email Options button -Mark my comments with at the bottom of the dialog. In Outlook 2010, its on File, Options, Mail tab.
Tip 715: Reminders and Recurring Tasks
Linear Mode
